Exhibitor Information

Organizations are cordially invited to showcase their products and services to key decision makers in the field of vision impairment and blindness at the 2009 AER Regional Conference, set for Nov. 13-15 in Cleveland, Ohio.

AER is bringing back regional meetings this year and is proud to partner with COMA (Central Region Orientation & Mobility Association) to provide a program track geared to Orientation & Mobility specialists. We’re also expecting delegates from other disciplines who will enjoy sessions on adult rehabilitation, assistive technology, general education, and early intervention/multiple disabilities.

View/Download the Exhibitor Prospectus Here

AER has 30 10 x 10 booth spaces available for the AER Exhibit Hall located in the Crowne Plaza Cleveland City Centre, which will be open Nov. 13-14, with specific non-compete times set aside for delegates to visit exhibits. View the Booth Layout here.

Take this Rockin’ Opportunity to be the center of attention at the 2009 AER Regional Conference.

Who Will Be at the AER Regional Conference
We are expecting 600+ vision professionals...
• Orientation & Mobility Specialists
• Teachers
• Low Vision Therapists
• Vision Rehabilitation Therapists
• Social Workers
• Researchers
• Administrators
• Optometrists
• Ophthalmologists
• Counselors
• Occupational Therapists
• Professionals from Related Field

AER members make or influence buying choices for federal, state, provincial, local and private agencies. They provide services to children, adults and seniors and represent the largest group of professionals providing services to blind or visually impaired individuals.

Fee includes 2 exhibitor badges. Additional exhibitor badges are $99 each. Note that you must register as a full conference delegate if you wish to attend educational sessions. Fee also includes company ID sign, one 6-foot professionally draped table and booth space, two chairs and wastebasket. Fee does not include electricity, Internet connections, material handling, labor or shipping. A large portion of the West Ballroom is carpeted.

NOTE: If you wish to share a 10 x 10 booth with another organization, please contact exhibits@aerbvi.org.

How to Reserve Your Space
Click here to book your booth space. An Exhibitor Service Kit will be available in summer 2009. View the Booth Layout here. View/Download the Exhibitor Space Application & Contract here.

Accommodations
Make your hotel reservations during the online registration process through Oct. 13 for the Crowne Plaza Cleveland City Centre, 777 St. Clair Ave., Cleveland, Ohio. Hotel rate is $99 per night, single or double. AER will forward the payment information directly to the hotel and will not charge the credit card. After Oct. 13, make reservations directly with hotel at 216-771-4600 indicating that you are attending the AER Regional Conference.

Sponsorships & Program Advertising
Maximize your exposure and marketing impact with a sponsorship at the 2009 AER Regional Conference. Read more here about the Sponorship Opportunities, or view/download the Sponsor and Advertising Contract Here.

Conference Sponsor
$5,000
As a primary sponsor of the 2009 AER Regional Conference, your organization’s name and message will gain maximum exposure throughout the event. As a conference sponsor, you will receive:
• Official Reception Sponsor Recognition
• Introduction of keynote speaker
• Banner in General Session Room
• Registration Signage
• Full-page Conference Program Ad
• Full-page Ad in Winter AER Report
• Registration Bag Flier
• Other Print and Online Recognition

Continental Breakfast Sponsor
$3,000 for Friday, Saturday & Sunday
Always well-attended events, morning breakfasts will present your organization to a wide variety of attendees. You will receive a half-page ad in the conference program, a half-page ad in the winter issue of AER Report, and recognition in print and online. You may supply a flier for the registration bag and customized napkins or cups bearing your company logo for the breakfasts.

Product Demonstration Sponsor
$2,000 (3 available on Friday or Saturday)
Showcase your latest product or service to a select audience of conference delegates during the unopposed lunch time on Friday, Nov. 13, or Saturday, Nov. 14. AER will provide meeting room space, and you will be listed in the conference program and may supply a flier for conference registration bags. You are welcome to provide refreshments during your session.

Coffee Break Sponsor
$1,500 for 2 breaks on Friday or Saturday
Your organization’s logo will be seen prominently on print signage displayed in the break areas. You will receive a half-page ad in the conference program and recognition in print and online. You may supply customized napkins or cups bearing your company logo.

Registration Bag Sponsor
$1,000 (plus bag cost, shipping/drayage)
The power of this image-building sponsorship will continue long after the conference is over, as delegates continue to carry your logo-bearing bag to their homes and offices. You will receive a quarter-page ad in the conference program and recognition in print and online.

Name Badge Wallet Sponsor
$1,000 (plus badge cost, shipping/drayage)
Showcase your logo throughout the conference as attendee badges become walking billboards for your organization. You will receive a quarter-page ad in the conference program and recognition in print and online.

Delegate Supply Sponsor
$250 (plus cost of supplies, shipping/drayage)
Expose your organization’s product or service on a flier or specialty item placed in each delegate’s registration bag. You will receive special recognition in the conference program and online.

Read more here about the Sponorship Opportunities, or view/download the Sponsor and Advertising Contract Here.

Conference Program Advertising
Enhance your presence at the AER Regional Conference with an ad in the conference program, the indispensable take-home item that never leaves a delegate’s side. Bundle your full-page ad with the winter issue of the AER Report for great savings! Note that AER Corporate members receive a discount.

• 300-600 circulation
• Insertion order deadline: Sept. 1, 2009
• Camera-ready art deadline: Sept. 11, 2009
• Buy a full-page ad and receive a 15% discount on an ad in the winter issue of AER Report

View/Download the Sponsor and Advertising Contract Here. For more information, contact exhibits@aerbvi.org or 877-492-2708, ext. 203, or 703-671-6391. If you need accessible versions of any online applications/forms, please contact us directly at exhibits@aerbvi.org.